12 Best Google Docs Alternatives You Should Use

Dec. 26, 2018

While Google Docs does not lag far behind other apps offering similar functionality, it definitely makes sense for us to take a look at some of its best alternative. Especially when, a lot of these apps offer better editing environment and are richer in features. Google Docs is excellent for small projects, but if you need to handle complex writing projects, you will be better served by some of the alternatives that we have mention on this list. With that said, let’s get to our list, shall we?

1. Microsoft Office Online

If we step down from Google docs,Office Onlinedefinitely deserves the first mention. It is Microsoft’s answer to Google Docs and it provides all the basic to average features of Google docs. The only difference comes at advanced features. They both offer some unique advanced feature to each other, so the competition stays at advanced level.

For example, Google offers drawings tool in its office suite, but Office Online offers OneNote with acomplete note taking app. Microsoft Office Online also comes with “Tell Me” feature that will let you ask the Office online itself if you get stuck and want to know how to do something. The feature is amazing all you need to do is type what you want to do and you will start seeing answers (quite precise as well).

Now the question holds, why you should move to Office Online from Google docs? Well, both are quite strong right now, and deciding what you should use completely depends on your needs. If you are a Microsoft Office (the Desktop app) user, then you will find Office Online to be very similar, making it easy to adapt to. All your documents are saved in Microsoft OneDrive, just like Google docs saves documents inGoogle Drive.

Furthermore, if you are a big fan of Microsoft Office Suite, but didn’t wanted to pay for the expensive suite. Office Online can be considered as a completely free alternative to it, as it offers almost same features with a bit limited advanced features of Microsoft Office Suite. It should be noted however, that Office online will only work with an internet connection (you can edit the current document while offline but nothing else), unlike Google docs that let you edit offline as well as create documents, and more.

Unlike other Online Office suits,Quipdoesn’t offer all the advanced document editing features. However, if you are looking for a free tool that offers some robust collaboration features on all your devices, then Quip is the answer. Its interface is very intuitive and collaborative on all devices like smartphones, tablets and PC, unlike others that work best on a PC.

All documents come with a chat section where you can easily discuss about the document. This is especially handy on Smartphones, making it simple to chat and interact with both document and the chat. You can easily edit documents both online and offline and discuss the topic (online) on the go.

It also has a news feed feature that lists all the changes to the documents, so you could keep up with the changes. Few things that even Google documents lacks. However, the editing features it offers will not help you create some complex documents like manuals, etc. It offers basic formatting and writing features and will let you insert pictures and tables at max. Although, these tools should be good enough for writing some quick posts, articles and any document that doesn’t require much formatting.

The main reason why you may want to try out Quip is for its vast collaboration power and ability to easily sync across all devices. If you don’t have to write complex documents and want to make sure you get the best interface for collaborating with your colleagues on the go, then Quip is the answer.

ONLYOFFICEis another great substitute for Google Docs. It offers all the average editing and collaborating tools Google Docs has to offer with an interface similar to Office Online. It comes with a Paid version with a free 30 day trial targeted towards small to medium businesses and a free online office suite for personal use only.

This list is for Google Docs alternatives, so we are only going to review the free version that can replace Google Docs. The free version is only for personal use, if you are a big company then you will have to opt for paid version that includes all the tools required by a company, such as mail servers, domain and CRM tools.

With ONLYOFFICE you can create Documents, Spreadsheets and Presentations. You can add comments to a document and also live chat right on the document. This helps you remain focused and prevents you from changing between different apps while working on a document, just like in Quip.

The best part is that, you can attach acloud storage accountwith ONLYOFFICE to save your work at one place. You can connect Google Drive, DropBox, OneDrive, Box and OwnCloud. Right from the main interface, you can download, move, delete and share documents, making it very easy to interact with documents.

You should go for it, for the superior collaboration it offers and the ability to add different cloud storage accounts. It is more of a beefed up version of Quip on PC, you get all the standard editing tools of Google Docs and collaboration ability of Quip in one place. However, it is only available for Windows and Linux.

Paperis among the simplest collaborative editing tools capable of being counted as great Google Docs alternatives. It is the successor to Hackpad which was also by Dropbox, but with the additional ability to add spreadsheets, pictures, and links to Dropbox files. You can also directly tag other Dropbox users that might be in your contacts list or add your Google account to be able to invite them to collaborate with you.

Apart from tables, media, and Dropbox files, you can also add comments to the Paper document, and even To-do lists, calendar timelines, and blocks of code. You don’t get many preset customization options or templates like the previous two services but the simple-to-use – and more importantly, free – interface can compel you to choose Paper over other Google Docs alternatives listed here.

Compared to Google Docs, Paper is more focused on interactions and comments. Furthermore, you can dynamically add a lot of elements to the document itself without having to rely on other services. So if you just want to make notes or plans and share it the team, Paper is possibly one of the best and the lightest options.

The editing options are limited and if you’re looking to heavily edit your docs, then Paper might not be the appropriate choice. But if you’re running a small company or a business and want to improve your workflow, Paper will be an excellent option and one of the best Google Docs alternatives for collaborative creative work.

Zoho is actually a big software company that creates softwares that cater to needs of businesses. It has quite good reputation with over 2500 employees and has a robust list of business oriented softwares, with software for almost every business need.Zoho Docsis one of them offering ability to create, documents, spreadsheets and presentations.

Zoho Docs offers features similar to Office Online, but still it is unique enough to ditch both Google Docs and Office Online.

To start with, it comes with both desktop and web based apps which you can use for both online and offline access. Everything edited on any of the platforms will be automatically synced. Best of all, Zoho Docs creates a separate folder in your PC and every document added there will be synced with Zoho, that includes documents from other sources as well.

Collaborations tools are similar to Google Docs, so there isn’t much we can say. Why you should go for Zoho? The reason is simple, if you like Office Online over Google Docs then you might want to checkout Zoho first. It has almost all the features Office Online has to offer, even a similar “Tell me” feature named “Search the menus”. However, it offers offline working capability and a separate desktop app, making it a better choice than Office Online.

CryptPadis a set of easy-to-use online applications which you can use as a replacement of Google Docs. You can use popular formats including rich text documents and presentations. Besides these two formats, users can share polls, Trello-style whiteboards, to-do lists, and even a code compiler window.

Besides this wide range of options, CryptPad can be seen as one of the preferred Google Docs alternatives for one simple reason and that is becauseyou don’t need to sign up in order to create an online document(however, it will be needed if you want to allow others to view the contents of the documents). You get agood collection of editing tools, much like to Google Docs, and the color scheme also seems familiar. When it comes to sharing, you can share the document with others over a link or even embed the document in an online blog or article, which is an option not available in Google Docs or other substitutes for it.

Apart from the ability to collaborate, you can also chat with other participants. Furthermore, CryptPad gets its name from its ability to encrypt documents, which ensures that your documents are completely safe from intellectual property theft, and these documents are only accessible using the encryption keys.

Alternatively, you can use Airborn (visit) for collaboration if you want a tool with AES 256 encryption but the tool is mostly limited to word documents. It has flexible paid plans and it charges you $3.5 per month to enable sharing.

Collaborais anonline collaboration and editing suite based on LibreOfficefor information-rich documents. The online application brings an elaborate set of editing tools using the familiar MS Office-style layout. Besides afull-fledged editing toolbar, you also get theability to add commentswhether it’s for the team to emphasize on an edit or for you to clarify your doubt.

Compared to Google Docs in which you can only resolve comments, theflow of comments in Collabora feels more user-friendlyand you can reply to each comment individually, mark it resolved, or delete it. However, Google gives you the liberty to share the comment with a link, which is not available in Collabora.

Collabora isavailable in both server-based and cloud-based optionsand for the cloud version, you get support from reliable services such as NextCloud, ownCloud, and Pydio. Out of the three, you’re free to choose any depending upon which service provides the least latency of the three for you. The pricing for cloud-based Collabora starts at $18 per user per year, but you can start by taking a free demo. However, you cannot use the service without an internet connection.

The cloud services are most useful for clients in the US and the EU, and customers outside these regions might face some lag while using Collabora. Furthermore, you’ll have to adjust with the somewhat outdated interface, but the extensive sharing options would make you forgive the lack of features.

Graphite Docsis ablockchain-basedtext editorwhich you can use to invite collaborators. The editor is fairly simple to use and comes with a minimal user interface with direct controls and interactive design elements. Despite the lightweight interface, you get all the useful editing options except for the number of fonts which is limited to three in the free version of Graphite Docs.

Being based on the blockchain, Graphite Docs uses BlockStack to sign in. Apart from the text editor,there is a file vaulti.e. a blockchain-backed storage drive where you can store a variety of documentsprotected with encrypted keys. This provides added security over Google Docs and other Drive applications. You can either share the documents and files with other users via public links or with saved contacts that are also using Graphite’s services.

Besides documents, you can also access basic sheets and while there aren’t a lot of options, the ease of assigning basic arithmetic functions to the cells is pretty great here. Along with all of that, yourusage stats are visible through a central dashboard, which can definitely come in handy, and you even get the ability to connect Graphite with popular apps like Medium and Slack.

Much like Quip,Codais more of acollaborative team planning toolthan just a text editor. To begin with, you can add multiple elements in form of modular elements like graphs, table, videos etc. within a single document. The idea is to accommodate any idea that pops up in your brain, irrespective of when or how it comes up. To make your job easier, Coda allows you to initiate a new task or tag a team member by simply typing ‘@’.

Theediting toolbar on the top has a mix of commonly used editing toolswhich will remind you of a common CMS editor like WordPress. There aren’t a lot of font styles or sizes to play with but that’s not the main utility here. Notably, there are fewer editing options compared to Google Docs, especially because the focus of the app is collaboration and not simply editing.

The purpose of this software is to let users be more productive and synchronous with their team, especially if you’re part of a team working remotely. Besides these editing features, you can alsoadd comments or automate tasksfrom within Coda in an IFTTT format. Furthermore, there’s a huge catalog of templates which you can utilize to get your job done quickly.

Bit.AIis a tool designed for higher team productivity and collaboration rather than simply keeping documents. To begin with, you get a broad catalog of templates that you can choose from but you can also create a fresh document if you prefer a custom layout.

When it comes to editing, you get a limited number of tools. Instead of an editing toolbar resting on the top, there’s a floating bar and these options are mostly relevant for HTML content intended for the internet instead of formal or legal documents.

However, Bit.AI takes the lead compared to Google Docs when it comes to the flexibility of options related to sharing. On the dashboard,admins can manage or control all of the activities of the users invited to collaborate. Users can createmultiple workspacesand link them to different objectives or assign them to different teams. Besides individually auditing and controlling access to each of the workspaces, the admins can also track each link which has been shared by their teams and check the activity on each document corresponding to the link.

The fact the Bit.AI has a large database of video lessons, mostly related to how the interface works, makes it more user-friendly. It is similar to Coda, but there are more options here tocollaborate and segregate documents cleanlymaking it one of the best Google Docs alternative, in my opinion, if you want to focus on utility more than the number of editing options.

If you think 1GB of storage is sufficient for your usage, you can use Bit.AI for free, but for better control, added features, and unlimited link tracking, you can buy the paid version for $12 per user per month.

WhileNuclinomay not be as popular as Google Docs, it’s got all sorts of essential tools to let you create documents. You cankeep all of your docs perfectly organized and collaborate with your team in real-time.Having tried my hands on this document creator and organizer, I can say that it looks more efficient for technical documentation. So, just in case Google’s offering doesn’t seem to be fully equipped to let you create technical documents, I would recommend you to give it a shot.

In terms of user-interface, Nuclino seems a bit more intuitive than Google Docs. That means you can get a good grip on this document creator without having to go through a long drill. Whether it’sediting, search, or navigating, everything feels snappier.Just like Google’s offering, it also lets you invite your colleagues and collaborate with them. Thanks to the simultaneous editing, tagging people in text, and comments, it makes real-time collaboration quite seamless.

What’s more, Nuclino is also integrated withseveral productivity apps like Slackso that you can create and organize docs right from one stop. Even in terms of compatibility, it gives strong competition to Google Docs as the app isavailable on most major platforms including iOS, Android, macOS, Windows, Linux, and web.While Nuclino is available for free with some limitations like up to 50 items and only 5GB of total storage, you will need to shell out $5/month if you want to break the limitations. Everything considered; it’s probably the best Google Docs alternative for technical documentation.

If an open-source collaborative text editor is what you are looking for, give a chance toFirepadto live up to your expectation. Though it’s nowhere near as feature-packed as Google Docs, it can prove to be more than handy when it comes to collaborative code and text editing. Features likecursor position synchronization, text highlighting, presence detection, and version checkpointing, it can let you edit code with ease. Therefore, you can build an app that requires collaborative editing and text documents.

But what sets Firepad apart from many other rivals is that itdoesn’t have server dependenciesas it relies on Firebase Realtime Database for smooth data synchronization. As a result, it’s much easier to add Firepad to any app and even static websites. Furthermore, you can use thiscode editorto render documents with the help of CodeMirror, Ace, or Monaco editors, which is yet another plus.

As compared to Google Docs, Firepad looks a little old-fashioned since it lacks intuitive user-interface. But if you can ignore the dull UI, you can find it up to the task as it hasthe support for both rich text and code editing, and more significantly you can easily extend its territory to fulfill the requirement of basic documentation. As for compatibility, Firepad works with most modern browsers including Chrome, Safari, Firefox, and Opera.

Google Docs is popular because it’s accessible. Since most of us are using Gmail as our email service provider, it makes sense to use it. However, Google seems to have abandon Google Docs as we have not seen any new features for the last few years. So, if you are frustrated with its snail pace, you should check out our alternatives and use an online collaboration document manager and editor that meets your needs. That’s all from us, let us know your thoughts in the comments below.